York University moving away from Lotus Notes to Microsoft Office 365


Beginning in June 2017, York faculty and staff will begin to transition away from Lotus Notes to Microsoft Office 365.

This change is the culmination of work which began in late 2015. Recognizing the broad community desire for change in email and calendaring platforms, a review of alternatives was done by a group of University academic and administrative community members. Informed by a community survey, the experience of other universities and functional assessment, the group concluded that Microsoft Office 365 was the best fit for the University’s needs.

The Office 365 platform addresses important criteria identified by the community: a broad set of features, ease of use, highly functional and reliable access from mobile devices, robust security, and greater storage (100 GB). The platform also provides the University with the potential to leverage a large number of collaborative tools that are available as part of the Office 365 suite.

The transition to MS Office 365 will be done in stages starting in June and continuing through the summer. More details about the transition timetable and other aspects of this project will be communicated on a regular basis through YFile, yu link and a website to be released shortly.

For more information, contact the implementation team at o365@yorku.ca.